City Electric Supply (CES) invoices, statements & job accounts

Who City Electric is

Family-owned electrical wholesaler with hundreds of U.S. branches, run on a local-branch model where each store manages its own customers.

You may also see tickets under: CES.

How the account is structured (one company, but each branch keeps its own book)

City Electric runs on a branch model: one company on paper, but every location keeps its own customers, its own credit decisions, and its own statement. Your account at one branch is not automatically an account at the next one over.

What that means for your books: treat each City Electric branch you buy from as its own supplier. Separate account numbers, a separate statement each month, separate job-reference setup, and a separate authorized-buyer list. The upside is speed — the manager who can fix a mis-keyed ticket is standing at the counter.

City Electric specifics

City Electric Supply builds its business around the branch: local managers, local stock, local relationships. Tickets print the branch's details prominently, and your account lives at the branch that opened it. A second CES branch across the county may set you up separately, which means a second statement to reconcile.

CES counter tickets carry a job/PO reference like everyone else's, and the branch will generally note a job name on the ticket if your crew gives it at the counter. Make the job name the first thing your guys say — the ticket is the only place that knowledge gets written down while it's still true.

For month end, match each CES statement against the tickets captured from that branch. If you also buy from CES online, those invoices show up on the same branch account, so include them in the same pass.

The setup that makes City Electric tickets file themselves

• Ask for a job account per active project. Give the branch your job list; the job name then prints from their system instead of being typed at the counter. Do this at every City Electric location you use.
• Ask for a required job reference on counter sales, so a blank-job ticket gets stopped at the register.
• Use job names your crew actually says. “SMITH-KITCHEN” survives the counter; “Job 2024-117” comes back as 2024-171 half the time.
• Keep the authorized-buyer list current. The account is a charge card with your name on it; tell the branch the day someone leaves.
• Snap the ticket at the counter. Flat, four corners in frame, before you walk out — the counter is the one moment the ticket is guaranteed to be in your hand.

Month end: pay from invoices, reconcile with the statement

The City Electricstatement isn't a bill — it's an audit. Match every invoice number on it to a ticket or packing slip you hold, circle the lines with no match and call the branch with the invoice number, verify every return became a credit memo, and check that last month's payment landed on the right invoices. Because City Electric accounts are managed location by location, expect one statement per location and run the routine for each. The whole routine is twenty minutes a month if your side of the paper was captured as it happened — see statements vs. invoices.