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SUPPLY-HOUSE GUIDES

Your supply house's paperwork, decoded by supplier

Invoice copies, job accounts, monthly statements, who's authorized to buy — the same five questions come up at every counter, and the answers depend on how that supplier is put together. One guide per house, written from the sub's side of the counter.

The three habits, whoever you buy from

  • Get the job printed on the ticket. Ask the branch for a job account per project and a required job reference on counter sales. A ticket born with a job files itself; one born without it is a research project.
  • Snap the ticket at the counter. Flat, four corners in frame, before you walk out. The counter is the one moment the ticket exists, is legible, and is in your hand.
  • Pay from invoices, reconcile with the statement. Match every statement line to a ticket you hold; call the branch with an invoice number for anything that doesn't match.

Why the supplier's structure changes the routine

A Graybar or Ferguson account works at every one of their branches and rolls to one statement. A CED or Hajoca branch keeps its own book, so two branches mean two statements. Every Winsupply and Johnstone location is a separately owned company, and the local company's name is what prints on the ticket. Home Depot and Lowe's are registers, not counters: the job name exists only if somebody types it at checkout. Each guide below says which kind you're dealing with and what that means at month end.

Where RevnuPros fits
However many houses you buy from, RevnuPros keeps one materials ledger per job. Snap any supplier's ticket — no template per vendor — and it reads the supplier, invoice number, job reference, and line items, files the purchase to the job, and flags whatever hasn't been billed through to the customer yet. Upload the statement and it reconciles the rows against tickets already filed.

New England houses

The counters Massachusetts subs are most likely to have an account with.

ElectricalGranite City Electric Supplyone company, one account across branchesInvoices, statements & job accounts →ElectricalNeedham Electric Supplyone company, one account across branchesInvoices, statements & job accounts →ElectricalStandard Electric Supplyone company, one account across branchesInvoices, statements & job accounts →ElectricalNortheast Electrical Distributorsone company, one account across branchesInvoices, statements & job accounts →Plumbing & HVACF.W. Webbone company, one account across branchesInvoices, statements & job accounts →HVAC/RHomans Associatesone company, one account across branchesInvoices, statements & job accounts →

Electrical

ElectricalGraybar Electricone company, one account across branchesInvoices, statements & job accounts →ElectricalConsolidated Electrical Distributors (CED)one company, but each branch keeps its own bookInvoices, statements & job accounts →ElectricalCity Electric Supply (CES)one company, but each branch keeps its own bookInvoices, statements & job accounts →ElectricalRexel USAone company, one account across branchesInvoices, statements & job accounts →ElectricalPlatt Electric Supplyone company, one account across branchesInvoices, statements & job accounts →ElectricalWescoone company, one account across branchesInvoices, statements & job accounts →ElectricalBorder Statesone company, one account across branchesInvoices, statements & job accounts →ElectricalCrescent Electric Supplyone company, one account across branchesInvoices, statements & job accounts →ElectricalElliott Electric Supplyone company, one account across branchesInvoices, statements & job accounts →

Plumbing & HVAC

Plumbing & HVACFergusonone company, one account across branchesInvoices, statements & job accounts →Plumbing & HVACHajocaone company, but each branch keeps its own bookInvoices, statements & job accounts →Plumbing & HVACWinsupplyeach location is a separately owned companyInvoices, statements & job accounts →

HVAC/R

HVAC/RJohnstone Supplyeach location is a separately owned companyInvoices, statements & job accounts →HVAC/RCarrier Enterpriseone company, one account across branchesInvoices, statements & job accounts →HVAC/RGemaire Distributorsone company, one account across branchesInvoices, statements & job accounts →HVAC/RR.E. Michel Companyone company, one account across branchesInvoices, statements & job accounts →HVAC/RUnited Refrigeration (URI)one company, one account across branchesInvoices, statements & job accounts →HVAC/RSid Harvey Industriesone company, one account across branchesInvoices, statements & job accounts →

Big-box & MRO

Big-box & MROThe Home Depot (Pro Xtra)retail receipts plus a pro program or commercial accountInvoices, statements & job accounts →Big-box & MROLowe's (Pro)retail receipts plus a pro program or commercial accountInvoices, statements & job accounts →Big-box & MROGraingerone company, one account across branchesInvoices, statements & job accounts →Big-box & MROWhite Capone company, one account across branchesInvoices, statements & job accounts →Big-box & MROFastenalone company, one account across branchesInvoices, statements & job accounts →

Supply-house paperwork FAQ

How do I get a copy of a supply-house invoice?

Ask the branch that rang the sale for a reprint by invoice number, or pull it from your online account where the supplier offers one. Bigger picture: photograph every ticket at the counter so you never need the copy in the first place.

What is a supply-house job account?

A sub-account under your master account, one per project, that the branch sets up on request. Purchases charged to it print the job name on the ticket and group by job on the statement — the single most useful thing a supply house can do for your job costing.

Why do I get several statements from what looks like one supplier?

Because some suppliers are decentralized or locally owned. CED and Hajoca branches keep their own books; every Winsupply and Johnstone location is a separately owned company. Each one bills and statements separately, so each is a separate reconciliation.

Do I pay the statement or the invoice?

Pay from invoices; reconcile with the statement. The statement summarizes the account and bills nothing new. Paying it without matching it to your own tickets means accepting every charge sight unseen — including any keyed to your account by mistake.

Stop filing supply-house invoices by hand.

Drop a batch of scans or phone photos from any supplier. RevnuPros reads every invoice, files each one to the right job by the printed job reference, and makes every line item searchable years later. Also free: the materials markup calculator and the contractor guides.

Start free →

RevnuPros is not affiliated with, endorsed by, or connected to any supplier listed here. Supplier names are used only to identify the supplier a contractor buys from. Account features and policies are set by each supplier and can change — confirm specifics with your branch.